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 CASE STUDIES:  Healthcare Insurance Sector                                                                                                                                    

 

Case Study #1:  Independence Blue Cross - IBC-Highmark, Unified View 

Business Objective - The advance planning for 2008/2009’s potential merger between Independence Blue Cross (IBC) and Highmark was extensive and thorough - organized around several themes: business processes, information technology, business intelligence and analytics, etc.

Solution - The “Unified View” initiative was tasked with (a) identifying commonalities and differences in the capabilities, approaches, and architectures of the “Informatics” environments within both IBC and Highmark, and (b) rapidly designing, building and deploying set of new and extensible Informatics capabilities that would support reporting and analysis services across a logical physical and/or physical view of unified foundational data assets of both companies – combined for true cross-company reporting.

A2C provided overall technical leadership for this initiative. This included organizing and designing due diligence tasks to identify and quantify commonalities and gaps between the organizations’ informatics capabilities, and mentoring and driving the design of a new and contemporary “Unified View” data warehouse architecture that would combine the strengths of IBC and Highmark’s independent legacy data warehouse environments, while preserving some measure of organizational autonomy, and supporting a complex and iterative multi-year conversion / migration process.

Benefits Realized - The following key objectives and goals were accomplished: 

  ► IBC / Highmark were able to identify commonalities and gaps in their Informatics technical architectures – including Server, DBMS, ETL, SAN, and reporting technology stacks.

   IBC / Highmark were able to architect a new DW that retained the strengths of each organization’s legacy DWs, while addressing shortcomings and positioning the new DW for graceful extension of functionality over time.

   IBC / Highmark was able to prioritize the new DW’s deliverables, and create a roadmap of continuous delivery of business value and insight to the new organization.

 

Case Study #2: Independence Blue Cross - Member ID Cards
Business Objective - Independence Blue Cross or IBC engaged A2C to help improve their current ID Card fulfillment processes in an effort to provide the best service to their customers while controlling administrative costs. Each year, IBC produces hundreds of thousands of ID cards for new members and for those who have made benefits changes.
This engagement involved a Business Process Re-engineering or BPR effort for their current ID Card fulfillment processes, which incorporated newly established BCBSA standards for ID card information. This standardized ID card will be implemented nationally in all Blue Cross Blue Shield Plans will help ensure that Independence Blue Cross member’s will have easy access to network physicians all over the country physicians all over reduce confusion for providers who are part of the BCBSA national network.
Solution
- As part of the ID Cards engagement, the following key objectives and goals were accomplished:
   ► Standardization of the required data elements needed to produce an ID Card
   ► Significantly decrease the complexity of managing IBC’s ID card process, reducing the number of business rules driving ID card production by 75%
   ► Development of a standardized structure for business rule creation and maintenance
   ► Transition of all of the IBC family of companies business (PPO, HMO and Traditional) to the new platform
   ► Implemented Benefit Exception Management features and SOP which will allow IBC to monitor overall status of the customer’s ID Cards during the fulfillment
process to assist with manual email notifications, advanced warning of exceptions and ensure external integration points
   ► Instituted a formalized QA framework that will provide appropriate change management for the ID Cards program and ensure that the Service Level Agreements
established with suppliers are maintained
   ► Recommended and implemented a new Production Support Model that will provide operations with the ability to handle and manage problem resolution,
develop and integrate necessary enhancements and upgrades, and the required reports to assess program performance measuring SLAs and KPIs
Benefits Realized
- Thanks to A2C, Independence Blue Cross was able to reduce the time it took for the creation of new ID cards in half, while improving the overall accuracy of card information, improving the satisfaction of its membership base.

 

Case Study #3Independence Blue Cross - M&A Project Management Office

Business Objective - Implement a Project Management Office for the potential merger between Independence Blue Cross (IBC) and Highmark to facilitate: workstream progress, issues and risks, and expedite communications through the workstream to the leadership team.

Solution - The Project Management Office was the hub for all progress using the latest project management tools: M/S Project and a Microsoft Sharepoint site/repository developed by A2C. In addition A2C created a “Clean Room” environment for sharing of information between the parties and provided over 20 personnel to assist with project management, business analysis and process re-engineering.
A2C provided overall Project Management leadership /partnership with IBC and Highmark, including external vendors for this initiative. This included the selection of resources, project management template development and overall cadence for the management of the merger and planning. Key methodologies include: process integration, resource planning and project estimates based on a large scale integration model.

Benefits Realized - The following key objectives and goals were accomplished: 

   ►IBC / Highmark were able to plan and estimate providing a dynamic view of the project schedule, costs and resources. 
   IBC / Highmark were able to leverage key technologies to enhance communications and decision making throughout the integration. 
   IBC / Highmark was able to prioritize and resolve key risks rapidly using key tools developed to support the merger.

 

Case Study #4:  Independence Blue Cross - Member Benefits Information Exchange

Business Objective - As a member of the Blue Cross Blue Shield Association (BCBSA), IBC is required to respond to requests for member data from other BCBSA member companies through the Blue Exchange hub. The BCBSA continually releases iterations of new requirements for these transactions. Enhanced Eligibility Iteration 4 (EEI4) required all BCBSA member companies to provide member benefit information for eligibility transactions. IBC elected to re-architect the system to leverage a Service Oriented Architecture, allowing common access to member benefit information which would then be available for any consumer within the organization.Business Objective - Implement a Project Management Office for the potential merger between Independence Blue Cross (IBC) and Highmark to facilitate: workstream progress, issues and risks, and expedite communications through the workstream to the leadership team.

Solution - As part of the Member Benefits SOA Enablement engagement, the following key objectives and goals were accomplished: 

    Integrated multiple benefits COTS systems and mainframe systems to provide a consolidated view of the data

    Developed a standard Canonical Model for benefits information.

    IBC was able to exchange Member Benefits information seamlessly across the Blue Exchange network with its peer organizations

    Multiple IBC initiatives and mandates were able to utilize the Member Benefits Web Services providing quicker implementation time and data quality

IBC engaged A2C to architect the Member Benefits Web Services to provide a standard way in retrieving a member’s coverage and utilization against individual benefits. These web services would serve to provide the integration to IBC’s numerous benefit’s data-stores, removing that requirement from consumers and a standard Canonical Model for reporting coverage and utilization for a member’s deductible, co-pay, co-insurance, out of pocket maximums, benefit limitations, and penalties.

Benefits Realized - IBC was able to meet the BCBSA requirements for Blue Exchange, while simultaneously providing a common infrastructure for retrieving member benefit information, resulting in reduced implementation costs, improved data quality and quicker implementation times for multiple projects and initiatives.


Case Study #5: THOMSON REUTERS - Operations Optimization & Continuous Improvement

Business Objective – As a leading provider of decision support solutions that promote informed healthcare decisions affecting more than 150 million U.S. lives, Thomson Reuters Healthcare (TRH) experienced a rapid expansion of their Product Portfolio in a short period of time. TRH needed to ensure supporting business and operational processes were capable of scaling with the anticipated customer growth and resource demand while maintaining the same level of world-class customer support. A2C was selected perform this analysis to include:
   ► Identify current Critical-to-Quality (CTQ) measures
   ► Baseline process performance metrics
   ► Identify potential capacity, resource and/or performance risks
   ► Perform Causation Analysis for risk areas
   ► Provide short & long term recommendations that would mitigate/eliminate risks while promoting customer value and satisfaction
Solution - A2C’s Business Architecture & Optimization Practice leveraged a Lean Six Sigma approach to capture, analyze and produce the quantifiable facts and recommendations Thomson Reuters Healthcare desired. Process data from Business/Technical Operations, internal Key Performance Objectives (KPOs) and Product Support structures were gathered and evaluated to ensure capabilities were inline with Critical-to-Quality requirements and the anticipated production increases. Based on this assessment, A2C identified 17 potential process enhancements and/or redesign efforts to meet incremental growth assumptions while promoting tighter quality-driven controls and improved process monitoring through calculated Key Performance Indicators.
Benefits Realized – TRH not only gained a project portfolio that outlined requirements to meet specific growth scenarios, but a clear view of how these work efforts satisfied specific customer CTQs by product. Additionally, A2C discovered common operational synergies that contributed to the foundation of “best practices” that would be implemented across all product lines. Thomson Reuters Healthcare and A2C continue its partnership to seek and promote continuous improvement in process efficiencies.

Case Study #6: THOMSON REUTERS - Healthcare Data Platform

Business Objective
– Thomson Healthcare is the leading provider of decision support solutions that help organizations across the healthcare industry improve clinical and business performance. Their solutions inform healthcare decisions affecting more than 150 million U.S. lives. Thomson Healthcare selected A2C to assess the technical and operational health of their core information product systems that support the Provider side of their business, and to propose a strategy that would address their needs to simultaneously:
   ► Meet new and explosive scalability requirements
   ► Reduce the latency in processing and publishing provider-submitted data
   ► Lower overall system complexity, and improve reliability
   ► Improve transparency to customers, and increase their empowerment
   ► Reduce to industry norms support staffing skill levels needed for new hires
Solution - A2C’s Information Services practice conducted a top-down and bottom up assessment of Thomson Healthcare’s data warehousing environment , which scrutinized their existing framework’s robustness, root causes for latencies and quality issues, ability to scale, ability to extend to meet future requirements, and operational support profile. Based on this assessment, A2C’s resultant strategy included:
   ► Implementation plan for reengineering their technical environment, including high-level designs of proposed changes
   ► Recommendations to improve overall quality while reducing QA effort and latencies
   ► Realigning their operational support work flow with the proposed, simplified technical framework – which will dramatically streamline and simplify
Thomson’s key product delivery platform and operations
A Technology Roadmap detailing steps to evolve the new technical and operational framework
Benefits Realized
– Thomson Healthcare now has an viable alternative to their existing environment – one with great potential to be significantly simpler, faster, more scalable, more empowering to customers, and lower cost. A2C continues its relationship with Thomson Healthcare to explore realization of the strategy and recommendations – through technical proofs of concept and feasibility studies, new release designs and planning, and refining and realigning the organizational structure in support of a continuous innovation delivery objective.

 

Case Study #7:  THOMSON REUTERS - Dynamic Data Center Reference Architecture 

Business Objective - As a leading provider of decision support solutions that promote informed healthcare decisions affecting more than 150 million U.S. lives, Thomson Reuters Healthcare (TRH) experienced a rapid expansion of their Product Portfolio in a short period of time. The accelerated growth both caused them to respond quickly by adding incremental infrastructure to accommodate new clients and needed product enhancements. This continual expansion of their infrastructure footprint has caused their annual capital expenses to increase year over year, which then translates into higher operational expenses that are impacting their profitability.

Solution - A2C’s Enterprise Architecture group was brought in to formulate a reference architecture for their product platform that would leverage “Cloud” Technology“ and “Dynamic Data Center” concepts to reduce their Capital and Operating expenses and shorten their provisioning times. As part of the engagement, the following objectives were accomplished: 
    Assess the current environment to baseline server and storage utilization, performance and capacity growth trends 
    Determine existing infrastructure cost structures 
    Develop a Dynamic Data Center reference architecture 
    Calculate “Return on Investment” for the new solution including project future state financials 
    Utilize automation and virtualization software to reduce provisioning times from months to hours

Benefits Realized - TRH was able to significantly reduce the footprint of its infrastructure environments within their Data Center and free up resources that would have been required during the provisioning processes. This not only reduced its capital spend by over 30% a year, but it also reduced its operating expenses by 18%. In addition, they shortened their minimum environment provisioning time from 60 days to approximately 3hrs including additional functionality to handle occasional performance peaks and “State Roll-Back” for advanced troubleshooting capabilities..

 

Case Study #8:  Reed Elsevier - Pinpoint Quality® Suite Data Platform 

Business Objective - Elsevier is a leading publisher of science and health information serving more than 30 million scientists, students and health and information professionals worldwide. They develop online information solutions that help healthcare professionals achieve better outcomes. Pinpoint Quality® application, identifies and improves clinical performance in hospitals or a group of hospitals. It incorporates severity adjustment and artificial intelligence with evidence-based guidelines and benchmarks. Pinpoint Quality® offers a systematic approach to improving care outcomes, patient satisfaction and operational efficiency. It provides desktop access to clinical, quality and cost indicators for disease categories, provides coverage of 100% of the inpatient population and allows for immediate identification of cost savings opportunities and improvements in clinical quality, safety, and service.

Solution - A2C’s Information Services practice implemented a Multi-Dimensional Data Warehouse repository utilizing Oracle’s 11G platform with OLAP services and OBIEE integration. This solution enabled Reed Elsevier to achieve the following: 
   Meet new and explosive industry scalability requirements including Global deployments 
   Reduce the latency in processing and publishing provider-submitted data 
   Reduce provisioning and on-boarding times for new subscription customers 
   Realigning their operational support work flow with the proposed, simplified technical framework -

       - which will dramatically streamline and simplify Reed’s key product delivery platform and operations

Benefits Realized - Reed Elsevier was able to increase revenues and take advantage of market opportunities by decreasing their customer onboarding times, and being able to react immediately to market conditions and adhering to federal healthcare mandates.

 

Case Study #9:  Saint Vincent Medical Center - Electronic Medical Record

Business Objective - Saint Vincent Medical Centers of New York (SVMC) serves as a major healthcare resource for the greater New York Metropolitan area. SVMC is currently in the planning process for building a new “All Digital, All Green” hospital which will utilize state-of-the-art technology to serve and provide the highest quality care to its patients. As part of this transformation, SVMC needed to implement an Electronic Medical Record strategy, in order to be compliant with the upcoming regulatory legislation and take advantage of the federal economical stimulus bill for Healthcare Information Technology.

Solution - SVMC engaged A2C to formulate an appropriate EMR Roadmap , that would include the implementation of a digital repository, comprised of patient information, that would be digitally converted from their historical, paper-based medical chart and forms data.  As part of the EMR Digital Transformation engagement, the following key objectives and goals were accomplished:  
   Completed conversion of all post-discharge paper medical forms and patient information which could be shared and managed by hospital personnel in a secure, digital repository

   Instituted a classification schema for all patient information and medical data which included bar code identification to virtually eliminate any human error 
   Implemented a formalized QA framework that achieved less than 2% rework 
   Developed electronic versions of all patient and medical forms used by hospital personnel to significantly reduce the amount of paper forms which were being printed and inventoried 

Benefits Realized - SVMC was able to establish a strong foundation for their Electronic Health Record strategy that will not only enable them to provide the highest quality of care to its patients but they will be eligible to receive several million dollars in reimbursement from the federal economic stimulus plan under the American Recovery & Reinvestment Act of 2009 

 

Case Study #10:  Saint Vincent Medical Center - Server Virtualization

Business Objective:  Saint Vincent Catholic Medical Center (SVCMC), a large multi location healthcare provider in Manhattan NY, was faced by many of the issues that most hospitals these days are faced with.  SVCMC engaged A2C to perform a virtualization assessment for their environment and then to implement the proposed solution. A2C was also tasked with developing an enterprise backup solution for their current environment.

   ► Obsolete, unsupported server hardware and an overcrowded data center
   ► Applications that needed to run on older unsupported operating systems.
   ► Lack of a centrally managed enterprise backup solution.
   ► Maintaining older unsupported thick desktops that were creating a support issue for the desktop support area.

Solution - As part of the Virtualization and Enterprise Backup Project, the following key objectives and goals were accomplished:

   ► A2C delivered a virtualization assessment report
   ► A2C built a new high availability VMware Cluster and then migrated old servers into the virtual environment
   ► Older operating systems were run in a virtual environment allowing them to perform better and run on newer, more reliable hardware
   ► The SVCMC Data Center rack footprint for these servers was reduced from 12 racks to 1 rack
   ► Power consumption and heat load in the SVCMC Data Center dropped significantly
   ► All backups are now managed from a central management interface and contained in a centralized tape management subsystem.
   ► SVCMC is piloting virtual desktops that will greatly the total cost of ownership for the desktop computing environment
Benefits Realized 
   ► A2C virtualized 140 servers down to 6 VMware ESX servers
   ► Improved availability and performance of existing applications
   ► Data Center Savings of 3.5 million in due to environmental, maintenance and downtime savings
   ►Savings of $350,000.00 from the Enterprise Backup solution due to reduction and reallocation of staff
   ►Backup time was reduced from not finishing overnight to finishing in 6 hours
   ►Full backup volume was increased from 1 TB to 10 TB being backed up and sent offsite
   ►Projected savings for 2009 of 1.2 million if Virtual Desktops are fully implemented

 

 

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